Profit and planning workbook
Overhead allocation, session pricing, mini events, package profit, annual booking mix, and a planned-versus-actual review in one connected workbook.
Turn pricing decisions into a calmer studio plan.
The Photography Profit & Client Workflow Kit brings the numbers and the client follow-through together: planning sheets, message templates, a quick start, and a complete mini-session example.
One-time purchase through Stripe. US$19 for the first 20 completed checkout sessions, then US$29. Canadian buyers may see CAD through Stripe Adaptive Pricing.
Everything needed to move from a calculator result to a repeatable plan.
Use the files in Excel and Word, or import the workbook into Google Sheets and upload the templates to Google Docs. All examples are clearly synthetic, so you can replace them with your own studio decisions.
Client workflow templates
Editable inquiry, booking, preparation, reminder, delivery, print follow-up, and review or referral messages that you can adapt to your voice.
Quick start and decision prompts
A short walkthrough plus prompts for organizing studio policies. The prompts are planning aids, not contracts or legal advice.
Mini-session planning example
A complete invented scenario shows how the numbers connect, alongside the one-page Mini Session Profit Checklist.
Free result → connected workbook
Carry each planning decision forward without hiding the boundary.
The free calculators remain complete on their own. The Paid Kit adds connected worksheets and editable client-message drafts; it does not replace the studio’s records, policies, or professional advice.
Reproduce the free cost baseline- 01Overhead Allocator
Transfer the annual and monthly cost baseline, then choose the completed-session allocation used by the workbook.
- 02Session Pricing
Carry that overhead allocation into revenue, time, direct cost, fee, and target-earnings inputs.
- 03Mini Event
Model physical slots, completed orders, revenue, costs, break-even, and total labor before the event.
- 04Annual Booking Mix
Test the required completed bookings against package mix, count capacity, and person-hour capacity.
- 05Planned vs Actual
Preserve the plan, enter aggregate actuals later, and inspect the variance without letting the workbook invent a cause.
Verified deliverable previews
See the real Kit structure before deciding.
These are responsive WebP derivatives of committed QA renders. The licensed workbook, Word document, PDFs, and ZIP remain private.
Linked workbook inputs
Overhead Allocator → Session Pricing
Monthly overhead 2,000 USD · Overhead per completed session 300 USD · Required total revenue 885.99 USD.
Event plan
Mini Event
10 physical slots · 8 completed bookings · Revenue 2,240 USD · Planning result 1,522.64 USD · Break-even 2 completed bookings · 12.5 hours · 121.81 USD per hour.
Review without diagnosis
Planned vs Actual
Actual revenue 2,150 USD · Fixed costs 475 USD · Actual result 1,405 USD · 7 completed bookings · 24 hours · 58.54 USD per hour. The preview shows the variance; it does not infer why it happened.
Editable workflow boundary
Client-message template
Edit every placeholder, policy, date, link, and sentence to match the studio’s actual process and brand voice. The template is a drafting aid, not a contract or legal review.
A secure handoff, without an account to manage.
Your payment stays on Stripe. After Stripe confirms payment, PortraitPace sends a private download link to the email used at checkout.
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/buy/kit.The internal route checks the current offer before sending the browser to Stripe Checkout. - Complete Stripe Checkout.Payment details remain on Stripe’s hosted surface.
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- Download privately.The link lasts 72 hours and permits 3 successful downloads. A 14-day good-faith refund policy applies, subject to applicable law; see the terms.
After download
Use a copy, preserve the plan, then record actuals.
- 01Keep the original files
Work from copies so the untouched delivery remains available.
- 02Read Quick Start
Confirm the supported workflow before replacing inputs.
- 03Replace synthetic inputs
Use the studio’s records, then check formula-status prompts.
- 04Save the plan
Keep the pre-period baseline intact.
- 05Enter actuals
Review variance without rewriting the plan or inferring a cause.
- 06Edit client templates
Apply actual policies, dates, links, and brand tone before sending.
Ready when the operating details are ready.
If checkout, verified merchant details, or tax configuration is not available, the purchase route stops safely before payment begins.